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Transfers in or out of contract and grant accounts must be supported by documentation. The justification for the transfer or correction must be clearly articulated to establish and maintain an audit trail. A justification should give a full explanation of why the transfer is being made. An explanation of “to correct error” or “to transfer to correct project” is not sufficient. The explanation must include justification that the person was actually working on the project in the case of a Salary Transfer document, or that materials were consumed on the project in the case of a General Error Correction document. The account manager is responsible for providing the justification for the transfer. Generally, all cost transfers should be made within 90 days of the original charge. Further detail is provided on Important Notice 03-2"Justification/Documentation for Cost Transfers".
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