How:
The
A-21 Effort Report is created and electronically distributed in the
Financial Information System (FIS) by FMS/Contract and Grant Administration
and serves as the certification documentation required under the OMB
Circular A-21.
The
fiscal officer, account delegate or A-21 delegate (electronic document
recipients) may approve the FIS document only if they have a suitable
means of verification or can personally verify the activity of the
employee.
If
the A-21 Effort Report recipient cannot personally verify the activity
of the employee:
A. The electronc document may be ad hoc routed in FIS to a knowledgeable
person.
B. Print the electronic document(s)
from the FIS inbox File/Print A21s or print by using the print icon
button on the bottom right of the document. Both methods will print
the certification verbiage on the paper document.
C. The paper copy must be signed
by a person who can attest to the individual's activity. In most
instances this will be the principal investigator of the account/project
or employee or supervisor and/or responsible official.
D. Person attesting to the activity
must sign at the bottom of the printed copy and initial each account
for which they are certifiying the individual's effort. If modification
is made to the document, correction to the effort must be made on
all affected account lines. NOTE: If a correction is made to the
document effort, a salary expense transfer will generate automatically
to reflect the change.
E. The returned signed copy is
the electronic recipient's authorization to reconcile and post these
corrections and/or approve the FIS electronic document.
F. The document should be approved
within 45 days.
G. The certified document is to
be retained by the fiscal officer at the department for eight years.
Storage in an electronic archive, such as OnBase, may be substituted
for retaining the original copy.
For additional information concerning
the A-21 Effort Report process or if you would like training in this
sepcific area, please contact Contract and Grant Administration.
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