• Faculty/Staff Salary Listing



• FIS Support Center



• FMS Knowledge Base



• FMS Newsletter Online

• Why, when I change the effort, do the dollars not come out correctly?
  
  The effort percentages on A21 effort reports are generated based on the salary dollars on the A21 Labor Ledger at the time the reports are run. The percentages are shown on the A21 effort reports in whole percents, even though the actual underlying percentage may be a fraction.
  
  Conversely when a percentage change is made to the document, the whole percentages entered determine the salary dollars shown on the document. The dollar amounts may be adjusted by +/- 0.05% of the total salary dollars for the effort period. This can be done by placing the cursor in the dollars field and placing the dollar amount in the field. Again the amount entered into the field can only vary by +/- 0.05% of the total effort for the effort period, and the total dollars for the effort period must still match the amount originally posted.
  
  
• Why, when I change the effort, do the fringe benefits not balance?
  
  If effort is reallocated between departmental and grant accounts, the accounts will utilize different object codes and therefore utilize different fringe benefit rates. Remember, the fringe benefits are determined by the object code and fiscal year in which the effort is being certified.
  
  For example, if you moved effort from a departmental account on a 2480 object code where the fringe benefit rate is 40.60% to a grant account on a 2488 object code where the fringe benefit rate is 34.35%, the amount of fringe benefits charged to the grant account would be less than those charged to the department, and subsequently the fringe benefits would show accordingly on the approved effort document.
  
  The current fringe benefit rates are published in our Important Notices located at the following link:
  http://www.ovpra.indiana.edu/cg/imp_notice/
  
  
• Why, when I allocated effort to the expense sub-account, didn’t it book to the expense sub-account?
  
  Expense subaccounts do not have a separate line on A21 effort reports. These subaccounts are aggregated with the main account. Cost share subaccounts are the only subaccounts that have a separate line on A21 effort reports.
  
  If effort needs to be allocated to a cost share subaccount, a request needs to be sent to the assigned Grant Consultant who can assist in creating the subaccount. Effort may be moved to the cost share subaccount via a Salary Transfer document. If effort needs to be reallocated to the cost share subaccount through the A21 effort document and none is currently listed, then a line needs to be inserted into the FIS document in order to reallocate, as in the case of reallocating to an account that is not listed on the FIS document.
  
  If effort needs to be reallocated to an expense subaccount, again this is done by contacting a Grant Consultant who can assist in creating the subaccount. Effort would be moved to the expense subaccount through a Salary Transfer, not through the effort document.
  
  
• The Effort Report doesn’t show supplemental pay. How do I distribute supplemental pay?
  
  Supplemental pay is not considered on A21 effort reports. This pay is considered to be outside the scope of normal pay and is not included in overall effort.
  
  Supplemental pay may be transferred between accounts through a General Error Correction document.
  
  
• I have a person with a split appointment. How do I move salary for their monthly pay when they have an outstanding biweekly effort report?
  
  Employees may have effort through a monthly / academic appointment and a biweekly / non-exempt appointment. These are separate effort reports and should be treated separately. The effort for each appointment is considered independently.
  
  Moving monthly salary for a person with an outstanding bi-weekly effort report should not be an issue as these are separate appointments and the effort reports for each are treated as independent of each other. Just as the appointments are different, the object codes on which effort is paid are different. (e.g., whereas an academic appointment may be paid on object code 2008, an hourly appointment may be paid on object code 3000) Since effort reports are driven by object codes as well as appointments the effort reports for each will be separate.
  
  Try to be aware of split appointments and where the effort is being charged, but also know that this situation is allowed.
  
  If any questions arise regarding split appointments, please contact:
  
  Tim Burris
  ACE Team (Audit, Compliance, Effort)
  Office of Research Administration
  Indiana University
  509 E. 3rd Street
  Bloomington, IN 47405
  Telephone (812) 855-0185
  Fax (812) 855-7494
  E-mail thburris@indiana.edu
  
  
• Why can’t I transfer salary between non-contract or grant accounts?

If the employee for whom salary is being transferred has effort on any contract or grant account, then salary transfers between non-C&G accounts on which the employee worked are affected by the respective effort period.

In other words, if the employee has an effort report for the effort period in which salary transfers are occurring, then salary transfers for effort in an open effort period are not allowed.

For example Joe Employee has an academic appointment and receives salary through two departmental accounts. But during the Fall of 2008 Joe also worked on a research project paid through a grant account. Joe received an effort report for the 2008A01 effort period, August 1 through December 31, 2008.

In late February, after effort reports have been generated, a department administrator attempts a Salary Transfer for December 2008 but receives a message stating that the Salary Transfer is being requested for an open A21 period. In this case the Salary Transfer would not be allowed and the need for an effort recreate document may exist.

If trying to complete a Salary Transfer and an open effort period message is received, please contact:

Tim Burris
ACE Team (Audit, Compliance, Effort)
Office of Research Administration
Indiana University
509 E. 3rd Street
Bloomington, IN 47405
Telephone (812) 855-0185
Fax (812) 855-7494
E-mail thburris@indiana.edu